Adapt Plans Regularly

Projects are planned out for the four month iteration, but regular reflection will take place during that time – in order to adapt those plans as necessary and to respond to new understanding.

Project Planning

Plans are nothing. Planning is everything

Dwight D. Eisenhower

While planning is important, a rigid plan that dictates activity, even for four months, would be a killer to innovation. Our planning therefore takes place continuously and adapts to changing information.

We don’t schedule a regular planning meeting. Instead planning meetings are called as necessary for each project.

We follow a classic PDSA learning cycle:

  • Plan – Plan what we will do for the next time period (eg 1 day, 1 week, 1 month)
  • Do – Execute the plan
  • Study – Study the results
  • Adapt – Reflect on the results and adapt the plan as necessary

Repeat continuously

Monthly Retrospective Event

The danger of adaptive planning is a superficial working through of the PDSA cycle, with little time to reflect in detail. This could result in missing out on real improvements. To counter this, we hold a monthly Retrospective, where project participants reflect on how the month has gone in more detail.

The Retrospective is not a planning event, but output will guide planning for the next month.

  • Aim – To identify any issues/improvements from the past month and agree actions for the next month
  • Attendees – Participants in any Create project
  • Length – 1-1.5hrs
  • Facilitator – Team Coach